Jamhuri ya Muungano wa Tanzania
Ofisi ya Wakili Mkuu wa Serikali

LEGAL REGISTRY UNIT

Objective

To provide expertise and services in collecting, documenting and keep in custody legal documents for use.

The Unit will perform the following activities:-

• Register and maintain the register of civilian filed by or against the Government;
• Record all civil matters from judicial and quasi-judicial bodies which the Government is a party;
• Serve documents relating to civil matters involving the Government;
• Maintain case files for cases involving the Government;
• Prepare bi-annual report on matters and functions performed by the unit according to the agreed format and submit to the Solicitor General; and
• Prepare and maintain a register of all communications from the public on civil matters by or against the Government.

This Unit will be led by a Principal Law Secretary.

RESEARCH AND LIBRARY SERVICE UNITY

Objective

To provide expertise and service in legal research, publication and library services.

The Unit will perform the following activities:-

• Conduct legal research in civil matters;
• Inform library users on current legal developments;
• Stock the library with adequate research facilities, materials and informative literature;
• Equip the library with constitutions, statutes and legal documents;
• Keep law reports, periodical law publications, law journals and news papers;
• Maintain register of all reference materials;
• Facilitate borrowing of reference materials;
• Establish a system of exchange of legislation and constitutional works from other commonwealth jurisdictions;
• Prepare bi-annual report on matters and functions performed by the unit according to the agreed format and submit to the Solicitor General; and
• Facilitate procurement of legal publications.

The Unit will be led by a Principal Library Officer.

PROCUREMENT MANAGEMENT UNIT

Objective

To provide expertise and services in procurement, storage and supply of goods and services.

The Unit will perform the following activities:-

• Advise on matters pertaining to the procurement of goods and services and logistics and supply chain management;
• Monitor adherence to procurement process and procedures as per Public Procurement Act;
• Develop an annual procurement plan;
• Procure, maintain and manage supplies, materials and services to support the logistical requirements;
• Maintain and monitor distribution of office supplies and materials;
• Maintain and update inventory of goods, supplies and materials;
• Provide Secretariat services to the Tender Board;
• Set specifications/standards for goods and services procured and monitor their value for money; and
• Prepare action plan, progress reports and procurement budgets.

This Unit will be led by a Principal Supplies Officer.

INTERNAL AUDIT UNIT

Objective

To provide advisory services to the Accounting Officer in the proper management of resources.

The Unit will perform the following activities:-

• Review and report on proper control over the receipt, custody and utilization of all financial resources;
• Review and report on conformity with financial and operational procedures in accordance to legislation, regulations and instructions for control over the expenditure;
• Review and report on the correct classifications and allocation of revenue and expenditure accounts;
• Develop audit procedures to facilitate compliance with international standards;
• Review and report on the reliability, integrity of financial operations, data, prepare financial statements and other reports;
• Review and report on the system in place used to safeguard assets, and verify existence of such assets;
• Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals;
• Review and report on the reactions by the management to internal audit reports, and assist the management in the implementation of the recommendations of reports and follow-up on the implementation of the recommendations provided by the Controller and Auditor General;
• Review and report on the adequacy of control built into computerized systems;
• Prepare and implement Strategic Audit Plans; and
• Conduct performance audits on appraisal of development projects.

This Unit will be led by a Chief Internal Auditor.

INFORMATION, COMMUNICATION AND TECHNOLOGY UNIT

Objective

To provide expertise and services on application of ICT to the office.

The Unit will perform the following activities:-

• Implement ICT and e-Government strategy;
• develop and coordinate Integrated Information and Communication Technology in collaboration with e-Government Agency;
• Ensure that hardware and software are well managed and maintained;
• coordinate and provide support on procurement of software and hardware;
• Establish and coordinate the use of Electronic mail communication on LAN and WAN; and
• Carry out studies and advise on areas of using ICT as an instrument to improve service delivery.

This Unit will be led by a Principal ICT Officer.

FINANCE AND ACCOUNTS UNIT

Objective

To provide financial management and book-keeping services.

The Unit will perform the following activities:-

Salaries

• prepare payment for salaries including statutory deductions;
• payroll management;
• prepare pension papers; and
• Maintain records.

Cash Office

• submit voucher list to the treasury;
• bank cash and cheques;
• prepare monthly flash report;
• pay cash/cheques to employees/customers (service provider);
• batch paid vouchers;
• maintain cash book;
• record/reconcile all imprest issued; and
• Prepare and effect all payments.

Revenue

• manage the revenue according to regulations and guidelines;
• collect annual rent, application fees and other impositions;
• supervise and collect revenue; and
• Bank reconciliation.

Pension

• prepare pension papers; and
• Maintain pension records.

Budget

• budget management;
• monitor allocations and expenditure; and
• Prepare final accounts and other financial statements.

Pre- Audit/Examination

• verify documentations to support vouchers, including authorization according to regulations;
• verify financial documents to the relevant laws governing public finance including regulations and circulars; and
• Respond to audit queries.

The Unit will be led by a Chief Accountant.